Top 10 PDF Document Management Software To Use In 2023 {Online & Offline Tools}

PDF files have become a safe way to distribute information on the web. With PDF files you can do more than just view information. For instance, you can edit the information, password protect your PDFs, add/ remove pages and do so much more. For all these tasks you’ll need PDF document management software.

So, if you are hunting for a game-changer PDF Document Management Software for online/offline use to enhance your productivity? Wondering if there are some feasible PDF Managers for PC that can meet the needs of your growing business and personal requirements? If yes, then look no further; in today’s blog post, we’ve curated the list of Top 10 PDF Management Solutions that you can use online, offline, or as a hybrid product on your PC with cloud capabilities.

Which PDF Apps We Tested & How?

To curate our list of fastest PDF Manager Tools, we included both paid and free options that are effective and recommended. These are the following factors on which the apps we tested include:

  • Streamlined & easy-to-use interface
  • Good import & export speed
  • Annotation tools
  • Re-order & rotate PDF pages
  • Split & merge PDF documents
  • Password protect your confidential PDFs

Among the various apps we tested & reviewed, Advanced PDF Manager, designed and developed by Tweaking Technologies, could properly do all tasks mentioned above. The PDF Management Software for PC is undoubtedly faster and more reliable than other applications we’ve mentioned here. Some other online tools also fulfilled the prerequisites mentioned above but often fell short in one or more tests — most notably in the splitting/merging and annotating tests.

So, without further ado, let’s look at what all these online/offline PDF Managers for PC offer for Windows and other devices to use in 2023.

10 Must-Have PDF Document Management Software {Online & Offline Use}

All the listed utilities are recommended for small/medium/large organizations and freelancers, plus they are good at dealing with a large volume of documents every day.

Top 5 PDF Manager For PC (2023 Edition)

Here’re the best PDF management applications for offline use.

1. Advanced PDF Manager

Advanced PDF Manager by Tweaking Technologies is a powerful and intuitive program that makes organizing, managing, and reading PDFs an effortless task. It’s a one-stop solution to open, view, create, split, merge, duplicate, rotate, print, and protect your PDF documents in a couple of clicks. It is an excellent tool for managing bulk PDFs and a suitable option for both novice & pro computer users. Check out their website to know more about the tool!



  • Neat & tidy dashboard.
  • Works at lightning-fast speed to manage PDFs in bulk.
  • Easily split and merge multiple PDF pages at once.
  • Reorder, rotate, and print PDF pages easily.

  • Only compatible with Windows OS.

2.Wondershare PDFelement

PDFelement by Wondershare is a comprehensive yet straightforward PDF solution designed to simplify your PDF reading and management experience. It comes packed with various tools to create, convert, edit, annotate, e-sign, fill forms, etc. The best part of using this PDF document management software is its advanced OCR and batch processing capabilities. Do not forget to share your experience with us in the comments below.



  • User-friendly & intuitive interface.
  • Comes with cloud storage & e-sign integration.
  • Add/remove PDF pages using drag & drop functionality.
  • Encrypt your sensitive documents with passwords.

  • Minor performance lags when working with heavy PDFs.

3. Ashampoo PDF Pro 2

PDF Pro 2 by Ashampoo is an all-in-one PDF document management software that makes organizing and editing PDFs an effortless task. It comes equipped with all the essential features to create, convert, split, merge, and encrypt documents in a couple of clicks. The PDF Manager for PC holds the ability to create the right size docs for any device, which makes it one of the best PDF manager tools to use in 2023.



  • Provides a hassle-free way to replace fonts in documents.
  • Ability to edit images in a PDF.
  • Compare two PDFs side-by-side.
  • Easily create & edit interactive forms.

  • Dashboard & tons of features can be overwhelming for novice users.

4. Nitro PDF Pro

Nitro PDF Pro is one of the most reputed & well-known names in the  Best PDF Management Software for PC/Mac & Smartphone category for users. The application offers a perfect set of functionalities packed in a straightforward and intuitive user interface. If you want to make some quick edits, manage PDFs in bulk, split/merge PDFs in a few seconds or convert PDFs, you can never go wrong with Nitro PDF Pro.



  • Create PDFs on any device without any formatting issues.
  • Powerful set of editing tools to add, delete & alter text & images.
  • Create fillable forms as per your needs & preferences.
  • Manage all your PDFs from Windows, Mac, and iPhone devices.

  • Missing some formats for conversion.

 5. SysTools PDF Management Tools

PDF Management Tools by SysTools, is an efficient PDF document management software designed for professionals, attorneys, and paralegals. It provides a more innovative way to organize many PDF files in a few clicks. You can find all the essential tools to split, merge, compress, convert, extract, add/remove watermarks, and other collaboration services. systools

These were some of our most loved PDF Management Solutions for offline use. Some other honorable mentions in the same category for online use are listed below:


  • Capable of removing encryption from PDF files.
  • Offers multiple PDF formatting features.
  • Ability to extract text as well as images from PDF.
  • Save and export data from fillable PDF Forms.

  • Consumes lots of system resources.

Top PDF Manager For Online Use (2023 Edition)


Looking for a free PDF Manager tool that works efficiently via any browser or device of your choice? Choose none other than PDF2Go. The application brings a perfect blend of PDF management and editing tools, ranging from splitting/merging PDF pages, adding/deleting texts or images, rearranging PDF documents, compressing files, converting PDFs into multiple file formats, etc.



  • Premium versions are slightly expensive.
  • Effective & user-friendly dashboard.
  • Tons of tools to manage, organize & edit PDFs.
  • Doesn’t need any technical expertise to get started with the tool.

  • Doesn’t float with constant updates to improve user experience.


iLovePDF, is an ultimate suite of advanced tools that offer solid capabilities to manage single or multiple PDF files effectively & efficiently. With this professional PDF document management web tool, you get many options to create, modify, add watermark, split, merge, convert PDFs, reduce PDF file size, and more.



  • Multi-threading support speeds up PDF processing.
  • Repair a damaged PDF & recover data from corrupt documents.
  • Rotate, unlock PDFs and add customized watermarks to your docs.
  • Add page numbers, and manage typography with this free online PDF manager.

  • Poor customer support.

You might want to read: How To Fix Chrome PDF Viewer Not Working (2022 Updated)


While talking about the best PDF Manager for online use and not mentioning pdfFiller is undoubtedly impossible. The web app provides an effortless and free way to manage PDF files using your favorite browser on any device. With pdfFiller, you can easily convert, duplicate, merge, fill forms, arrange PDF pages, add a digital signature, search text in PDF, and whatnot.



  • A comprehensive set of tools to organize, manage, edit, and share
  • Excellent user interface, suitable for both novice & advanced users.
  • Supports importing PDFs from your device, typing URL, or via Cloud.
  • Best PDF document management software for e-signing.

  • May face hiccups while handling heavy PDF files.


One of the most accessible PDF Manager programs for online use is PDFChef. The web tool is an intelligent PDF reader, manager, and editor in 2023. Using the web app, one can easily convert, rearrange, remove, convert, rotate, split, and merge PDF pages in a few clicks. All the essential edition tools come embedded within your browser when you get started with this online PDF manager. Check out their web portal to know more about their tools!


You might want to read: How To Save Webpage As PDF File On Chrome And Microsoft Edge


  • Can convert PDFs into all popular file formats.
  • Features other valuable tools like Slideshow maker, video cutter, screen recorder
  • Claims to take just1 a minute on average to upload & organize PDF.
  • PDFChef works with any web browser and all major Operating Systems.

  • You can only process up to 50 MB of files in total.

10. Soda PDF

Last but not least in consideration, we would like to conclude our list of Top 10 PDF Document Management Software To Use In 2023 {Online & Offline Tools} with Soda PDF. The web app features all the essential tools required for editing, merging, converting, compressing, e-signing & password protecting your documents in just a couple of clicks.



  • Draw, stamp, whiteout & highlight paragraphs.
  • Supports accessing your files online or offline on any platform.
  • Transform scanned documents or images into editable PDFs.
  • Redact sensitive information in a few clicks to safeguard your sensitive docs.

  • The web app disconnects regularly and requires you to re-log

Editor’s Recommendation For The Most Suitable PDF Document Management Software

We highly recommend using Advanced PDF Manager, the offline PDF Management Software for Windows PC users. It is a powerful yet intuitive software that makes organizing, managing, and reading PDFs an effortless task. It’s a one-stop solution to open, view, create, split, merge, duplicate, rotate, print, and protect your PDF documents in a couple of clicks. Click here to read an unbiased review of Advanced PDF Manager.

The best option for the online PDF management category is PDF2Go. The web app brings a perfect blend of PDF management and editing tools, ranging from splitting/merging PDF pages, adding/deleting texts or images, rearranging PDF documents, compressing files, converting PDFs into multiple file formats, etc.

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