In the fast paced world of technology, we want our office to move along with us and therefore the cloud based workspaces are preferred by everyone. But, if you are a small business owner or working in an organization, selecting the best productivity suite for your business is a critical decision.
There are several application suites for offices available which offer a variety of solutions which can make it hard for you to pick the best for your business. Therefore, we are here to help you with this blog post on the comparison of the top 3 productivity suites – Google Workspace, Microsoft 365, Zoho Workplace.
You require email hosting, word processor, spreadsheet database, presentation, management, calendar, contacts applications from your productivity suite. It must be good for collaboration and provide integration with other applications and services. Google Workspace VS Microsoft 365 VS Zoho Workplace will help you understand the similarities and differences.
First, let us learn a brief introduction about these services and then get into the detailed overview.
Google Workspace –
Google Workspace or formerly known as GSuite is a cloud based collection of several productivity and collaboration software. Owned by Google, this suite has evolved in the past years and has become largely popular among the users. It is targeted for team work and has different services then the free Google applications. It includes additional features such as customization, security and 24X7 support.
Microsoft 365 –
Microsoft 365 or muse recently known as Office 365 is as old as the tale but also with the largest user base. From offline to online productivity applications such as Word, Excel, PowerPoint and Teams, it has excellent reviews for all.
It comes with the flexibility and trust built over the years and truly has delivered in many areas. The Microsoft Office suite is the most used publicly and professionally. It also provides great security and communication tools as Defender & Teams.
Zoho Workplace –
Zoho has made its mark with the small business organization. It comes with numerous applications to help you with your tasks. Office and productivity tools come with handy features for you to simplify the work. Email, File Management, Chat, Video Conference and Social Network are the part of the Team collaboration application from Zoho. It also comes with task specific applications such as Recruitment management, Inventory, Billing, project and more.
Take a look at the table below to find out the major services provided by them to help you get an overview.
|Services||Google Workspace||Microsoft 365||Zoho Workplace|
|Email Hosting||Gmail||Outlook||Zoho Mail|
|Cloud Storage||Google Drive||OneDrive||Zoho WorkDrive|
|Word Processor||Google Docs||Microsoft Word||Zoho Writer|
|Spreadsheet||Google Sheets||Microsoft Excel||Zoho Sheet|
|Presentation||Google Slides||Microsoft PowerPoint||Zoho Show|
|Business Chat||Google Chat||Microsoft Teams||Zoho Zliq|
|Video Conferencing||Google Meet||Microsoft Teams||Zoho Meeting|
|Password Manager||Google Password Manager||Not available||Zoho Vault|
|Remote Access||Google Chrome Remote Desktop||Not available||Zoho Assist|
|CRM Software||Not available||Not available||Zoho CRM|
|Social Intranet||Google Currents||Sharepoint||Zoho Connect|
Google Workspace vs Office 365 has a major difference in providing the Remote access to the applications. However, you can notice Zoho WorkPlace is equipped with all of the applications. To get into more details and to find out about how Zoho Workplace differs from Google Workspace and Microsoft 365, let’s get into the features of it.
Key Features –
|Product name/Features||Google Workspace||Microsoft 365||Zoho Workplace|
|Users limit||Upto 300||300 – Unlimited||Unlimited|
|Cloud Storage Limit||30 GB – Unlimited||50 GB – Unlimited||50GB – 100 GB|
|Email Storage||30 GB – Unlimited||1 TB||30GB to 100GB|
|Mail Attachment File Size Limit||25MB||150MB||1GB|
|24/7 Support (email, chat, call)||Yes||Yes||Yes|
This features comparison is the overview as there are many more services offered by all of these Professional Suites. Zoho Workplace vs Google Workspace vs Microsoft 365 clearly shows the difference in the number of users. Where Google limits the maximum number of users to 300, it can be a drawback for those with a larger team.
Another of the highlighted features about cloud storage shows Google offering 30 GB only for the professional plans, while Zoho and Microsoft offer a minimum of 50GB. Google and Microsoft also provide unlimited storage with the customized plan whereas Zoho is limited to the 100 GB maximum limit. If your business requires you to send large file attachments, you can consider Zoho Workplace which allows you to send 1GB files over emails.
Pricing Comparison Table for Google Workspace VS Microsoft 365 VS Zoho Workplace
Now that we have a better picture about the Microsoft 365 vs Google workspace vs Zoho Workplace, it is time to compare the prices. Here you can notice that Zoho is comparatively cheaper than the other two. But, Google and Microsoft provide more plans than Zoho and therefore can be considered by those who are looking for flexible pricing plans or for larger organizations.
|Google Workspace||Microsoft 365||Zoho Workplace|
$6 per month per user
|Microsoft 365 Business Basic
$6 per month per user
$1 per month per user
$12 per month per user
|Microsoft 365 Business Standard
$12.50 per month per user
$3 per month per user
$18 per month per user
|Microsoft 365 Business Premium
$22 per month per user
|Mail only plan
$1 per month per user
Price on request
|Microsoft 365 Apps for business (Only Apps)
$8.25 per month per user
Q1. Is Zoho better than Office 365?
Zoho provides a larger attachment file size and is cost effective. Whereas Microsoft 365 has more security features and caters to a larger group of users. These can be some of the most important points for deciding the best solution for your business.
Q2. What is the difference between Office 365 and G suite?
The major difference seen when comparing Office 365 Vs G Suite is that the majority of the office applications can be downloaded on the devices. However, Google Workspace also provides the offline mode with Docs, Sheets and Slides but it is not the same.
Q3. Which is better, Zoho or G suite?
Google Workspace or formerly known as GSuite is much better than Zoho when compared to the services offered. It has a wide range of products and the services which are more trusted on by the businesses all around the world. But Zoho Workplace can be good for those who are looking for a budget friendly cloud office suite.
Q4. Does Zoho integrate with Microsoft 365?
Yes, with the sign in to your Microsoft 365 account you can integrate the Zoho apps.
Wrapping up –
Now, all of the three cloud based office suites provide you with the best solutions, but which one did you choose? We would suggest you to go for the one which meets your needs the best according to the working model in your business. If you are only starting your enterprise, you can go with the Zoho Workplace which is cost-effective.
If your team is working remotely and requires regular communication, get Google WorkSpace. But if security features are of more importance to you along with the Office Suite, go for Microsoft 365.
We hope the article was helpful for you in deciding the best productivity software suite for your work. We would like to know your views on this post to make it more useful. Your suggestions and comments are welcome in the comment section below. Share the information with your friends and others by sharing the article on social media.
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