63 Best MS Word Shortcut Keys To Increase Productivity

Want to improve your productivity and efficiency at working on MS word? We are sharing with you some of the most useful Microsoft Word keyboard shortcuts to help you save time and speed up your work.

Microsoft Word is the most popular word processing software and most of us use it for our daily tasks. We use both keyboard and mouse while working on it. However, you may not have realized that using mouse again and again kills much time. We can save this time by using keyboard shortcuts. Using them will make our work much faster and convenient than before.

Here are several MS Word shortcuts keys that can increase your productivity at work. Every shortcut serves unique purpose. Read On!

General Microsoft Word Keyboard Shortcuts

Shortcut Description
Ctrl+N Opens a new blank MS word document.
Ctrl+O Opens an existing document. It opens a dialog box through which you can browse and select the desired document to open it.
Ctrl+S Saves your document anytime during work.
F12 Opens the ‘Save As’ dialog box which enables you to name the file.
Ctrl+W Closes the current document.
Ctrl+Z Undoes the last action. It can be used many times in a row.
Ctrl+R Redoes the action. It also can be used several times continuously.
Ctrl+F Searches a document.
F7 Checks spelling and grammar.
Alt+Ctrl+S Splits a window into two parts.
Ctrl+Alt+V Shows the Print Layout View.
Ctrl+F2 Shows the Print Preview View.
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MS Word Shortcut Keys to Navigate Through Document

Shortcut Description
Ctrl+Left/ Right Arrow Moves the cursor one word to the left or right from its current position.
Ctrl+Up/Down Arrow Moves the cursor up or down one paragraph.
End Brings the cursor to the end of the current line
Home Brings the cursor to the beginning of the current line
Ctrl+Home/End Takes you to the beginning or end of the document.
F5 Opens the Find and Replace dialog box. The ‘Go To’ tab is selected by default. You can go to any page, section or line quickly. You can also find and replace text using Find tab and Replace tab.
Shift+F5 Takes the cursor to the last point where it was placed for editing or insertion. It can be used 3 times in a row to move to previous 3 cursor locations

Microsoft Word Keyboard Shortcuts For Selecting Text

Shortcut Description
Ctrl+A Selects the entire document.
Shift+Left/Right Arrow  Selects one character to the left or right.
Ctrl+Shift+Left/Right Arrow Selects one word to the left or right.
Shift+Up/Down Arrow Selects one line up or down the current cursor location.
Ctrl+Shift+Up/Down Arrow Selects text to the beginning or end of paragraph.
Shift+End/Home Selects every element to the beginning or end of line.
Ctrl+Shift+Home/End Selects elements to the beginning or end of the document.
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MS Word Shortcut Keys For Editing Text

Shortcut Description
Ctrl+C Copy the current selection to the clipboard.
Ctrl+X Removes the current selection and copies it to clipboard.
Ctrl+V Pastes the current clipboard contents.
Ctrl+Backspace Deletes one word to the left.
Ctrl+Delete Deletes one word to the right.
Alt+Shift+R Copies the header or footer from previous sections.

MS Word Shortcut Keys For Character Formatting

Shortcut Description
Ctrl+B Formats text as bold.
Ctrl+I Apply italics formatting.
Ctrl+U Underlines the selected text.
Ctrl+Shift+D Double underline the selected text.
Ctrl+Shift+W Underlines the text but not spaces between the words.
Ctrl+[ or ] Increases or decreases the font size of the current selection.
Ctrl+= Makes the selected text into subscript
Ctrl+Shift+= Makes the selected text into superscript.
Ctrl+Shift+A Formats letters case into uppercase.
Ctrl+Shift+K Formats letters case into lowercase.
Ctrl+Shift+C Copies the formatting of the selected text.
Ctrl+Shift+V Pastes the formatting onto selection.

Microsoft Word Keyboard Shortcuts: Paragraph Formatting

Shortcut Description
Ctrl+M Increases the current or selected paragraph’s indent.
Ctrl+Shift+M Reduces the paragraph’s indent.
Ctrl+T Increases a hanging indent of the current or selected paragraph
Ctrl+Shift+T Reduces a hanging indent of the paragraph
Ctrl+E Aligns text to both the left and right margins
Ctrl+L Aligns text of the selection to the left
Ctrl+R Aligns text of the selection to the right
Ctrl+1/2/5 Sets spacing between the paragraphs. Ctrl+1 is used for single spacing, Ctrl+2 for double and Ctrl+5 for 1.5 lines spacing
Ctrl+0 Removes one line spacing before a paragraph
Ctrl+Shift+N Applies the normal style to the paragraph
Alt+Ctrl+1/2/3 Applies the Heading styles
Ctrl+Shift+L Applies the List style to the paragraph
Shift+Enter Inserts a line break
Ctrl+Enter Inserts a page break
Ctrl+Shift+Enter Inserts a column break

MS Word Shortcut Keys: Working on Tables

Shortcut Description
Tab Selects the contents of the next cell in a row.
Shift+Tab Selects the previous cell in a row.
Alt+Home/End Selects the first or last cell in a row.
Alt+Page Up/Page Down Selects the first or last cell in a column.

It’s a tough task to learn all these shortcuts especially for beginners. But as every MS shortcuts key might not be useful for you based on the type of work you do on Word hence, you can learn the ones that you use most often. Be patient, give yourself some time and practice. Once you have memorized them and are able to recall them instantly, you can see your productivity skyrocket to new levels.

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