Blog Summary – If you have to constantly send dozens of emails in the same format, why don’t you take advantage of the email templates? Gmail comes with the most efficient feature, lets us know how to enable it and use it to send emails.
In a workspace, email is a common medium of communication. Emails that have the same content with different attachments. Repeatedly typing out the same email, or even copying it when creating a new email, gets tiresome after a time. By using email templates, you can save yourself from all this hustle. You can create a template of an email that can be used to send the same message to different users again and again. This will save you some time during email composition and maybe won’t annoy you anymore further.
Why use Email Templates?
If your job requires you to send hundreds of emails per day, you will be greatly benefited from the email templates. Also, if you are someone who would rather send a pre-written email, email templates are meant for you. Email templates are very useful when it comes to saving time. If you are in a hurry just use the saved email templates and send a work report, enquiry or a job application.
Here’s how you can enable email templates in Gmail and use them for better efficiency.
How to Enable Templates in Email ?
Templates are Disabled by default on your Gmail account. You need to enable it through Gmail advanced settings before you start using it. Follow this procedure in sequential order to enable Templates on Gmail:
Step 1: Head to the Settings Cog button on the top-right of the Gmail taskbar.
Step 2: From the drop-down menu, select See All Settings option.
Step 3: From there, head to the Advanced menu of the Gmail settings.
Step 4: Scroll down the menu. There you’ll see the template option set as Disabled Click on Enable button.
Step 5: Save new settings.
Read More: How to Work with Tasks on Gmail?
How to Create Email Templates on Gmail?
Email Templates are saved composed of emails that have the same content in the mail body. These composed emails can be used repeatedly without being typed over and over again and, instead, can be directly pulled from your Template list. Here’s how to create one to improve your productivity on Gmail:
Step 1: Click on the Compose button.
Step 2: Draft your email by typing in the email content.
Step 3: Now, before saving your draft, click on the vertical ellipses (three-dot button) on the bottom-right of the email composition box.
Step 4: Click on Templates, and from the resulting side menu, click on Save Draft as Template.
Step 5: Click on Save as New Template Since this is the first template ever created, you can’t overwrite an old one (we’ll get to it later in this article).
Step 6: Enter your Template’s name and click on Save. Your new template is created.
Read More: How to Use Swipe Feature on Gmail?
How to Overwrite a Previous Template?
Overwriting a template accounts for changing the email content of a particular template and saving it over the previously saved template without creating a new one. Here’s how you can overwrite a template in Gmail:
Step 1: Click on Compose and draft a changed email with fresh content.
Step 2: Click on the vertical ellipses (three-dot button) on the email composition box’s bottom-right.
Step 3: Click on Templates, and from the resulting side menu, click on Save Draft as Template.
Step 4: From there, under Overwrite Template, click on the name of your previously saved email template.
Step 5: Click on Save.
Read More: How to Use Gmail Archive Emails?
How to Insert Template to Use It?
Inserting a template is an easy process. You’ll see how using a template for email can be both time-saving and stress-free:
Step 1: Begin Composing Email.
Step 2: Click on the vertical ellipses (three-dot button) on the bottom-right of the email composition box.
Step 3: Click on Templates, and from the resulting side menu, click on Inset Template.
Now, the selected template will be added to your new email. You can format it further and can attach the required documents before sending it to the recipient. This way, you’re saved from the hassle of typing the mandatory content again and again.
Read More: How to Get Rid of Promotional Emails on Gmail?
How to Delete an Email Template on Gmail?
Deleting a template is the right choice if you don’t want to use that one anymore. Here’s how you can delete a Gmail template when it is of no use to you:
Step 1: Begin Composing Email.
Step 2: Click on the vertical ellipses (three-dot button) on the bottom-right of the email composition box.
Step 3: Click on Templates, and from the resulting side menu, click on Delete Template.
Step 4: In the further step, just click on the name of the template you want to remove permanently.
This way, Gmail templates can be of great help to users who have to send daily emails overwork or maybe for personal use with the same content.
You May Also Like
How to Disable Google Meet in Gmail App and Web
How To Download Gmail MBOX Data Using Google Takeout
How To Enable Gmail Dark Mode on Android and iOS
How to Use Gmail’s New Offline and Confidential Mode
How To Forward Multiple Emails In Gmail In One Go