How to Backup/Save Outlook Emails to Hard Drive Automatically?

Looking forward to using Windows 11 but the fear of losing emails in Outlook is holding you back? Don’t worry in this post, we will discuss the best way and a trusted tool using which you can backup/save Outlook emails to the hard drive automatically.

Popularly known as EaseUS Todo Backup, this amazing and professional tool helps take a backup of Outlook email. This means whether you are upgrading your Windows or are stuck in an unforeseen situation where your hard disk has stopped working you will never lose your Outlook emails as they will be backed up. 

So, without any further delay, let us learn how to backup Outlook email used for either personal or business purposes.

In this guide, you will learn how to save or backup Outlook emails to a local drive. How to backup Outlook emails via the import/export option and how to backup emails saved in Outlook on an external hard disk.

3 Best Ways To Backup Outlook Emails

Method 1. Saving Outlook Emails Automatically Hard Drive

Both personal and professional emails are important. With time, they keep filling the Outlook Inbox, and before you could realize you have lost an important mail, it’s best to export Outlook files or individually make a copy of PST/OST files. Doing so manually can be painstaking and time-consuming therefore, why not use a popular and tested backup utility – EaseUS Todo Backup. 

Next Read :- How To Repair Outlook PST File

This trusted and reliable backup solution helps take automatic backup of Outlook email and offers other features too. Using it, you can not only save Outlook email but can also take an automated backup of local folders and other important data. 

Support Windows 10/8.1/8/7/Vista/XP

What makes EaseUS Todo Backup outstanding:

  • A well-designed system and file backup tool. 
  • Without reinstalling, move Windows 10 from hard disk to SSD. 
  • Disk clone or partition the hard drive.
  • Powerful backup features like differential or incremental backup, full backup, and more. 

Now that you know what that tool is capable of, what are you waiting for? Follow these steps to take a backup of Outlook emails. 

Step 1. Download and install EaseUs Todo Backup. 

Step 2. Launch the Outlook email backup software.

Step 3. Select Email

EaseUS Todo Backup

Step 4: Connect Outlook > enter the password > select Outlook emails that you want to backup.

Step 5: Specify the backup location to save emails from Outlook 365 to the hard drive. 

EaseUS Todo Backup

Step 6: Once the files and backup location are selected, click Proceed to save emails from Outlook to the hard drive or the storage device you want to use. 

Wait for the process to finish, the professional email backup will have a copy of all the selected emails saved. Along with this, you can also transfer the Outlook emails from one system to another. 

Method 2. How to Save Outlook Emails to the hard drive via Import/Export Wizard

Instead of using a backup tool, if you like using the built-in features use Outlook’s Import/Export feature. It will help automatically backup and store Outlook emails to a hard drive. Also, using the Outlook Import/Export Wizard, you can store Outlook emails saved in an OST to PST file format.

Using it you can save other Outlook mailbox items like Contacts, Tasks, Notes, etc. in the PST file. To use the feature, follow these steps: 

NOTE: If Outlook is accessible and connected to the Exchange server, only then the method will work. 

Step 1. Launch Microsoft Outlook > log in > Click File > Open & Export > click Import/Export.

Step 2. Choose Export to File > Next.

how to save emails from outlook 365 to hard drive

Step 3. Select Outlook Data File (.pst) > Next> Select Inbox to export or double click it to select other folder > Next.

how to backup outlook emails to external hard drive

Step 4. To backup Outlook emails to an external hard drive make sure it is connected. 

Step 5. Click Browse > select the external drive > give a name to the backup file > OK.

how to save outlook emails to hard drive automatically

Step 6. Click Next > Finish. Enter password when asked > OK. 

In this way, you will be able to save Outlook emails to a hard drive in the form of a PST file. Once you have the PST file, you can import it into any Office 365 or Outlook account.

Method 3. How to Backup and Save Outlook Emails to External Hard Drive

Using the steps below you can browse to the location of Outlook emails and copy the Outlook .pst or .ost files manually to another hard drive (external or internal), follow the steps below:

Step 1. Launch Outlook and log in

Step 2. Click File > Account Settings.

how to save outlook emails to hard drive

Step 3. Select Data Files tab > click Open File Location and navigate to the location of Outlook .pst and .ost files on your PC.

how to save emails from outlook to hard drive

However, if you want to copy Outlook .pst/.ost to an external or internal hard drive, head to the following path & look for the saved files:

  1. Press Win + R.
  2. This will open the Rin window. Type %APPDATA% > OK.
  3. Go to the correct exact location where Outlook saves your .pst or .ost files.

Step 5. Copy .pst or .ost files and save Outlook emails to external hard drives. 


The 3 solutions explained in this tutorial will help backup and save and Outlook emails on both internal and external hard drives. If you are a DIY type, you can use the manual way however, if you like doing things automatically and easily go ahead with the EaseUs Todo Backup automatic approach. Remember manual method has some shortcomings, hence we suggest backing up and saving email from Outlook 365 to hard drive using EaseUs Todo Backup the Outlook
email backup software.

FAQs – How to Backup Outlook Emails to External Hard Drive

Q1. How do I save an Outlook email to an external hard drive?

Using the EaseUS backup tool that helps backup and save Outlook emails and other items, you can save Outlook emails onto an external drive. To use it, follow the steps below:

  1. Download, install and run EaseUS Todo Backup.

  2. From the home screen select Email.
  3. Connect to Outlook > login > choose Outlook emails > backup destination. Choose the storage drive on which you want to save Outlook email. Make sure the external drive is connected.
  4. When prompted enter Outlook password > select the emails to backup.
  5. Click Proceed to begin the process. Once done, you will have Outlook email saved on the external hard drive. 

Q2. How to save Outlook data files to the desktop?

  1. Launch Outlook > login.
  2. Click File menu > Account Settings > choose account settings from the drop-down menu.
  3. Hit Data Files tab > click the Add > select Office Outlook Personal Folders File 
  4. Name the folder > choose the destination as desktop.

Q3. Is there a way to save all outlook emails at once?

To save all Outlook emails at once, you can use the Import/Export option.

You‘ll find it under File > Open & Export > Import/Export > Export to a file. Select the files to backup followed by the destination when you want to store the files. 

That’s it you will now have Outlook emails along with calendar, and contacts. 

Q4. How do I copy outlook to my hard drive?

To copy Outlook to the hard drive, you can use EaseUs Todo Backup or can use the Import/Export option. Remember later has a downside. Hence, we recommend using the Outlook Email backup tool.

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