How To Password Protect Files On Google Drive?

google How-To

When it comes to free cloud service, Google Drive comes first into consideration due to its credibility and popularity among users. There’s no ambiguity that Google leaves no stone unturned in serving customer needs and provides major services for free like Email, Cloud, search engine etc. Now that you get ample space for free on Google, there’s hardly a possibility you would want to switch your Cloud service, until you’re concerned about your data security.

Although, Google Drive is amongst the most secure ways to keep your files. However, you are not provided with a feature that can password protect your files for free. A password protected file could only be accessed by the ones for whom it is intended. Today, we’re going to share a trick through which you can password protect files on Google Drive.

google driver password protect
IMG SRC: fordham

How To Lock Files With Password On Google Drive?

Before you start following the steps, it is important to know that this isn’t an official way to apply a password lock to a file on G Drive, but a trick. Here, we’re using the Google Forms to lock and provide accessibility of a file to the person we want. You may follow the below steps to password protect files on Google Drive:

  1. Login to your Google Drive account using your credentials.
  2. Now, find the file that you wish to password protect and share with people.
  3. Make a right-click on the file and select, ‘Share’.
    Share Files
  4. On the Share window, click on ‘Get shareable link’ on the top right side.
    Get shareable link
  5. Once there, check the editing level and make it to ‘Anyone with the link can view’ or any other option.
  6. Then, click on ‘Copy Link’ followed by ‘Done’.
    Copy Link
  7. Now, click on ‘New’ from the left-side pane and open ‘Google Forum’.
    Google Forum
  8. On Google Forum, give a title to your project. Here, we’re typing ‘Password Lock’ for example.
    Password Lock
  9. Now, below the title, you can write ‘Please enter the password to proceed’ instead of ‘Untitled Question’ heading and choose ‘Short answer’ from the drop-down list of options beside it to define the property of the seeking text.
    Short answer
  10. Once done, slide on the ‘Required’ option as we would be making it a password only access.
    Required option
  11. Now,  click on the three vertical dots menu button and click on ‘Response Validation’ to set the password properties.
  12. After that, we need to set the password type. To do so, you can change the type of password to be a text or number followed by its characteristic like greater than, less than etc. for the Number based password and options like ‘contains’, ‘doesn’t contain’ etc. for the Text based password.
  13. Now, you can set the password in the ‘Text’ field and leave a message for a wrong password in ‘Custom error text’.
    Custom error text
  14. Here, we’re taking example of a text-based password and setting-up one below. We’ve set our password as ‘WeTheGeek’ and the error text as ‘Incorrect password. Please try again’.

Password change Google Files

15. Now, click on the ‘gear’ icon that takes you to the Settings and click on the ‘Presentation’ tab.

16.There, under the ‘Confirmation message’, you can put the link of the file that you have to share with the person after the password verification and click on ‘Save’.
Confirmation message

17. Once done, click on the ‘Send’ button on the top right of the screen.

18. You can type in the email address and leave a custom message to whom you wish to send the file followed by clicking on ‘Send’.
custom message

19. As soon as you hit the ‘Send’ button, the email reaches to the recipient asking him to perform action.
Send button

20. Once the recipient clicks on the ‘FILL OUT FORM’, it gets redirected to the Password prompting screen.

21. Now, if the recipient enters an incorrect password, he would receive the custom error text that we’ve already set.
custom error text

22. If the recipient enters a correct password. He would be able to access the file from the link that we’ve set to be revealed after successful password verification.
successful password verification

Overall, the above method is not an official way to protect your data with a password on Google Drive, but it is a trick that you can employ. It is important to know that this technique must not be applied to highly sensitive and confidential data as it is not tested and officially suggested by Google to password protect files on Google Drive. If you have to lock important files with password you can check out the best encryption software for Windows and secure your data in a better way. If you wish to share some important tips and tricks, do let us know in the comments below.

What Do You Think?


  • Luana Callon
    Valuable info. Lucky me I found your site by accident, and I am shocked why this accident did not happened earlier! I bookmarked it.

    1 year ago Reply
  • Pilar Nifong
    Simply want to say your article is as amazing. The clearness in your submit is simply cool and that i could assume you’re a professional on this subject. Well together with your permission allow me to grab your feed to stay updated with coming near near post. Thanks a million and please continue the enjoyable work.

    12 months ago Reply
  • Fiaz
    beware that for the 2nd user… if someone shares the link.. they can access the file directly.
    onedrive has real-password protection for links and can be changed by owner anytime to restrict access.

    5 months ago Reply
    • Krishan Vijay
      Hello, thank you for pointing it out and it is true if someone has access to the drive link it can be passed on along with the shared password.

      3 months ago Reply
  • Alex
    What a great hack 🙂 Nicely done!!

    3 months ago Reply
    • Mridula Nimawat
      Thank you.

      3 months ago Reply

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