One of the most important reasons why organizations have shifted all of the documents to the cloud is that sharing and collaboration is made accessible. Moreover, it reduces time along with paperwork, making it more convenient. However, keeping them organized and secure is another task that needs to be handled. That’s when you need a document management software to help you deal with all the documents on the cloud.
What Are The Best Document Management Systems?
Best document management system software can be used by firms to sort the work. Managing all types of files in one place is a contribution to a workflow which will help everyone in the long run. Document management systems such as PDF reader help you read all kinds of files. It can be shared easily online over different platforms. It is the kind of document system which has to be managed online on cloud-based services. Any organization which wants to keep track of the electronic document must use one of the following document management software.
1. Zoho Workdrive-
With Zoho Workdrive, keep your team together as you can stay connected for accessing the folders on it from anywhere. Keep all the documents organized in a place which is easy to access on different platforms. The data is secure on this document management software, and this is what makes it one of the best. You avail the service where the files are transferred over an encrypted module, ensuring the security. Zoho suite comes packed with Zoho Writer, Zoho Show and Zoho Sheet for word documents, slideshows and spreadsheets. Organize each project in a different folder which can be accessed by assigned team members. Keep updates with the changes which are saved along with the dates for your team members. Give different permissions to access, edit or view on different team levels. Check the activities, track the check-in and check out for files.
2. FileHold
FileHold is one of the best to be used for easy on the client server-based document management system. You can easily integrate it with the Microsoft Suite that will help you connect with others. Share the documents in unlimited number over it and save all the space you need to collect the paperwork. It is able to collect all of the data and sharing is made possible in this environment. Filehold can be used on personal computers, tablets and smartphones. This makes access easy for all of the documents on Sharepoint too. With the advanced features on this document management system, you will be able to keep a check on workflow at any time. The centralized system keeps the different versions of the documents available for view and shares with the smart structure in this software. The fast search and retrieval of any document from a pile of data in this document software system make it more likely to be used. Different documents are separated from the meta-tagging. The intuitive interface has the users use the features easily, such as to locate the scanned documents. Different roles can be assigned to make changes to the documents, such as read-only, publisher, organizer, and cabinet administrators.
3. OpenKM
OpenKM is the open-source document management system for your enterprise. To make the workflow better it helps you to create a record of the documents with giving permissions to all. It includes integration with third-party applications for multiple uses, such as Microsoft Office. Everything can be accounted for properly in this software as a web interface to manage the files.
The Automatic cataloguing helps with Advanced Previews will help you take a look at different file types along with extensive AutoCAD and DICOM files. Keep a track on the changes made in documents for record-keeping along with time for audit trials. Version Control helps the team managers decide on which role is assigned to a specific teammate for management of documents.
It picks the metadata to form a series of one type of documents to keep it organized for the business. This can be easily used on your smartphones as it supports both Android and iOS devices. You can also take charge from Firefox, Safari and Chrome.
4. Sharepoint –
Sharepoint is another useful tool from Microsoft which is a great help when you want a document management system. It is integrated with Microsoft Office over a web-based platform and therefore most of the files formats are supported as it is one of the most popular formats. This is used by business organizations to keep all the documents safely over the cloud-based storage.
Mostly used by the mid-sized and large organizations to keep it in use with the Office365, Skype for business, Microsoft Exchange. It is a license based arrangement which offers the platform to companies manage the content. This document management system and storage is a good option to select if you want to work on the in-house sharing of documents. Another plus point is that you can use it as per your requirements and customize this according to your organization’s needs. Add features which will be easier for everyone to understand and can benefit the workflow.
5. OnlyOffice
Only Office which was formerly known as Teamlab is one of the successful document management system software. It also involves the corporate communication, mails and project management. It shares the OnlyOffice files easily over the platform and documents module involves the documents management. This has different kinds of files in text, spreadsheets, and presentations. Additionally, manage the projects over the projects module and make task delegation simple. Learn from the charts which show the progress of the projects over time with the different stages. Other features involve Calendar, CRM, Talk. The integrated media files can be played on the platform.
Wrapping Up:
One of the best software to be used for managing the documents is OpenKM. It can be used by the companies as their respective ways it can be moulded being open-source. With multiple features and user-friendly interface, Zoho Worksuite can be a good choice for a small to medium scale firm.
Please let us know your selection from the list for Document Management System Software in the comments section below. We would also like to know about your views on them as well as other software if you use any. Also, subscribe to our newsletter to keep getting regular updates of the tech world. Also, follow us on social media- Facebook, Twitter, LinkedIn, and YouTube.