Microsoft Excel is designed and developed for different platforms – Windows, Mac, iOS, Android. It is very useful application and it features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications.
Microsoft Excel has the basic features of all spreadsheets,using a grid of cells arranged in numbered rows and letter-named columns to organize data manipulations like arithmetic operations. As it is widely used, the shortcuts to work on the same should be known to make our work simpler.
So, here we have listed the keyboard shortcuts for Excel to make working on Excel easier.
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Function Key Shortcuts For Excel:
| S.No. | Shortcuts | Description |
| 1 | F1 | It will load the help windows |
| 2 | F2 | It allows you to edit the selected cell |
| 3 | F3 | If a named cell is created, F3 is used to paste names. |
| 4 | F4 | Closes the present workbook open |
| 5 | F5 | Displays the “Go To” dialog box. Go To box appears when Ctrl + G. |
| 6 | F6 | Switches between the panes of the workbook , if it spilt Window. |
| 7 | F7 | It will prompt to check the spelling for the entire workbook or selected cell. |
| 8 | F8 | It enables and disables “Extend Mode” selection. |
| 9 | F9 | Recalculates the output of all formulas in a workbook. If you edit a cell which has formula then it replaces the value of the formula in the cell. |
| 10 | F10 | It displays the keyboard shortcut for the excel ribbon like F for File, H for Home etc. Just like Shift + F6 |
| 11 | F11 | It inserts Chart in excel and if you select data and press F11, then it will use the data for the chart. |
| 12 | F12 | It opens Save As dialog box. |
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Basic Excel Keyboard Shortcuts
| 13 | Ctrl +C | Copies the selected data |
| 14 | Ctrl +X | Cuts the selected data |
| 15 | Ctrl + V | Pastes the selected data |
| 16 | Ctrl + Z | Undo the last action performed |
| 17 | Ctrl + 1 | Format cells dialog box will open |
| 18 | Ctrl + 2 | It enables Bold |
| 19 | Ctrl + 3 | It enables Italic |
| 20 | Ctrl + 4 | It enables Underline |
| 21 | Ctrl + 5 | Strikethrough highlighted selection. |
| 22 | Ctrl + 0 | Hides the selected column |
| 23 | Ctrl + A | Selects the entire sheet |
| 24 | Ctrl + B | Highlights the selected content in Bold |
| 25 | Ctrl + I | Highlights the selected content in Italic |
| 26 | Ctrl + S | Saves the work done on a worksheet |
| 27 | Ctrl + K | Inserts Hyperlink |
| 28 | Ctrl + U | Highlights the selected content with Underline |
| 29 | Ctrl + P | Provides options to Print |
| 30 | Ctrl + D | Copies from the cell above it. It has the same function as Ctrl + ‘ |
| 31 | Ctrl + N | Opens a new workbook |
| 32 | Ctrl + F1 | Maximizes the window |
| 33 | Ctrl + F2 | Opens Format Shape and also provides with an option to Print the workbook. |
| 34 | Ctrl + F3 | Opens Excel’s Name Manager |
| 35 | Ctrl + F4 | Provides you with an option to save the workbook. |
| 36 | Ctrl + F5 | Restores the window size of the selected workbook window. |
| 37 | Ctrl + F6 | Switch to the next workbook window when more than one workbook window is open. |
| 38 | Ctrl + F7 | If windows is not maximized,
activates Move window cursor |
| 39 | Ctrl + F8 | If windows is not maximized,
Activate resize window cursor |
| 40 | Ctrl + F9 | Minimizes the excel window |
| 41 | Ctrl + F10 | Maximize or restores the selected workbook |
| 42 | Ctrl + F11 | Creates a new worksheet with the name Macro 1 , Macro 2 |
| 43 | Ctrl + F12 | Opens the Open menu |
| 44 | Ctrl + Tab | Switches between two excel sheets |
| 45 | Ctrl + ; | Enters the current date |
| 46 | Ctrl + ‘+’ | Gives a option to insert a cell |
| 47 | Ctrl + ‘-’ | Gives a option to delete a cell |
| 48 | Ctrl + ~ | Switch between showing Excel formulas or their values in cells.
The action will extend all column widths which reverses when pressed again. |
| 49 | Ctrl + Home | Move to cell A1 |
| 50 | Ctrl + End | Move to the last cell with the content on worksheet |
| 51 | Ctrl + Space | Selects the current column |
| 52 | Ctrl + Delete | Deletes the selected content |
| 53 | Ctrl + Enter | Doesn’t let the cursor to move from the selected field |
| 54 | Alt + Enter | Starts a new line inside a cell |
| 55 | Alt + 2 | Gives Undo list, you can toggle with arrow keys to select what action needs to be undone. |
| 55 | Alt + 3 | Gives Redo list . Use Arrow Down to extend redo range. |
| 56 | Alt + = | Inserts Autosum formula |
| 57 | Alt + F1 | Inserts a chart in a current workbook |
| 58 | Alt + F2 | Opens the location of the workbook on the system |
| 59 | Alt + F4 | Closes Excel |
| 60 | Alt + F8 | Displays Macro dialog box |
| 61 | Alt + F10 | Opens Selection Window, repeating the action will close the same. |
| 62 | Alt + F11 | Opens the Microsoft Visual Basic Applications for the workbook opened. |
| 63 | Shift + F2 | Gives you an option to Insert a comment for the selected cell |
| 64 | Shift + F3 | Opens Insert Function dialog box |
| 65 | Shift + F5 | Opens Find and Replace window |
| 66 | Shift + F7 | Opens Thesaurus |
| 67 | Shift + F8 | Extends selection, after performing the action, wherever you link on the excel sheet, the cell will be selected along with the previous one. |
| 68 | Shift + F10 | Performs the same action as right clicking on any cell. |
| 69 | Shift + F11 | Creates a new sheet in the current workbook and the action can be performed with Alt + Shift + F1 or Ctrl + Y. |
| 70 | Shift + Home/End | Selects from the insertion point to beginning/ end of cell |
These are a few keyboard shortcuts for Excel if used, can simplify your work. Stay tuned for more.
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